Social Security seems to be clearing the decks for an expected wave of calls and visits from people whose names and Social Security numbers do not match. Many Americans will soon be forced by new Homeland Security rules to clear these situations or lose employment. While some of these people with name match problems will be illegal immigrants, most of them are going to be simple name change situations. Here is an excerpt from a recent Emergency Message that seems to reflect a desire to get these processed as quickly as possible.
A. New Policy In name change situations when evidence of identity in the old name is required (e.g., name change occurred more than 2 years ago) and the applicant alleges not having any evidence of identity in the old name with him or her at the time the SSN application is filed, request the following documentation (1, 2) and Numident verification (3) to process the name change:
1. Name change document (e.g., marriage document) showing the old name that agrees with the name on the latest Numident record (e.g., maiden name), andImportant: If these three documentation requirements are not met, the name change request cannot be processed under this new policy. Evidence of identity in the old name would need to be submitted if required under the instructions in EM-06064 (for name changes based on marriage and divorce) or RM 00203.210 (for other types of name changes).
2. Evidence of identity in the new name (name to be shown on the SSN card), per criteria described in RM 00203.200E., excludes marriage document if it was submitted as the name change document in 1., above, and
3. Verification of identifying information (SSN, name(s) on latest Numident record, date of birth, place of birth, parents’ names) from the latest Numident record (this information is propagated into the SS-5 Assistant/MES application path) with the applicant and data shown on the SS-5. Under this policy, consider the identifying information to match if the following minor discrepancies exist: minor spelling errors, mother’s maiden name is incorrect or unknown, and/or place of birth provided is County of birth instead of city.