Showing posts with label Customer Service. Show all posts
Showing posts with label Customer Service. Show all posts

Sep 25, 2025

"A Lot Of Us Are Medicated"

     The New York Times has a long piece on service delivery problems at the Social Security Administration. Below are some excerpts. Note that I haven't included excerpts talking about the experiences of actual people although those are quite interesting.

... Frontline workers, whose morale had already been low for years, say they are asked on a daily basis to do more with less.

“In my 24 years, I have never seen it so bad to the point that a lot of us are medicated,” said one Social Security technical expert who works in a field office in the Midwest and takes an anti-anxiety medication daily. She asked not to be identified because she didn’t want to jeopardize her position and scheduled early retirement. “We openly talk about it,” she said. “We joke about it, because what else can you do?”

The agency’s recent effort to reduce wait times for callers to the national 800 number has worsened their plight. ...

 “There is a tipping point, where you can’t do more unless you are going to cut corners and not do the work properly,” said Heather Hughes, a local union president in Raleigh, N.C. “We don’t want to do that. We know these are people and these are people’s lives and livelihoods.” ...

“The process to get a digital S.S.N. into the phone is one of my No. 1 priorities,” Andy Sriubas, who was recently appointed to lead the agency’s vast field operations, said on an internal call with agency staffers also reviewed by The Times. Mr. Sriubas was most recently an executive at Outfront Media, a billboard company, but said he worked with Mr. Bisignano at JPMorgan during the financial crisis. ...

Preliminary findings from a study by a group of academic researchers to be released in October said that access to services — while never easy — had worsened since early 2025, especially for that population.

“Respondents overwhelmingly reported that compounding administrative breakdowns — loss of staff with specialized knowledge, rapidly changing policies, significantly worse processing delays, more frequent errors with emails and faxes routinely lost — have made even basic tasks impossible,” said Katie Savin, the lead author and assistant professor at California State University, Sacramento. The results are “devastating consequences to claimants who’ve experienced hunger, eviction, and loss of health care as a result.” ...

Commissioner Bisignano has said the average wait time on the national 800 number had already been reduced to single digits during his first 100 days, down from 30 minutes last year.

But the metric being cited is actually the “average speed of answer,” which doesn’t include the time customers wait for a callback, an option the vast majority of callers use and that took roughly an hour, on average, in August. That statistic is no longer on the website, but it reflected improvements in July and August, just as more field workers were asked to work the phones.

Call wait times have been removed from the agency website, but internal agency logs reviewed by The Times show many callers are still lingering.

On Sept. 3, for example, the only time callers had a single-digit wait time was at 8 a.m. Later, by 5 p.m., the average wait had stretched to an hour and 18 minutes, and the longest a caller waited that day was more than three hours, according to internal agency data. ...

Sep 16, 2025

Major Frustration

 


    An email from a legal assistant at my law firm to others in the firm:

Is anyone else feeling the major frustration of attempting to get tasks done and not getting very far because the DO’s new phone system?

After waiting on hold for anywhere between 50-90 mins on a regular basis, I often get hung up on or the “this isn’t our jurisdiction” response and cannot get any assistance.

Also experiencing some frustration with the cases that are filed online as now Baltimore is “helping” but really just dropping the ball on these as well.

Is there anything that can be done other than getting in touch with our useless congressperson?

    No one had a response other than to say basically, "Yeah, I'm facing the same situation." 

Sep 3, 2025

Call Wait Time Audit To Be Completed By End Of Year

      From Axios:

The Social Security Administration — under pressure from Senate Democrats —is on track to finish an internal audit of the agency's call wait times by year's end, Axios has learned. …

     Remember that Social Security’s Office of Inspector General is no longer independent. This could easily be a whitewash.

Aug 29, 2025

Aug 28, 2025

COSS On Fox Business

      The Commissioner of Social Security has appeared on Fox Business to claim that his agency is now providing the best service to the public that it has ever provided.

Aug 26, 2025

What Is The Definition Of "Answer"?


      The Ohio Capital Journal has out a long article on service at the Social Security Administration. It mostly quotes former Commissioner Martin O'Malley. Here are a couple of very brief quotes from the piece:

...  O’Malley, the former Democratic governor of Maryland, claimed that under its current management, the Social Security Administration is no longer reporting some metrics to Congress and manipulating others to gaslight the public. ...

O’Malley described one way he thinks the new administration is manipulating some of the metrics it does report.

At the start of 2024, the 8 million who called the agency’s 1-800 number each month had to wait 42.5 minutes on average to get through. After a vendor and technology change, the agency got the average wait down to 12.8 minutes before beneficiaries could get an answer, O’Malley said.

The Social Security Administration on Monday reported that it had gotten those wait times down even further, to eight minutes. But O’Malley said it appears to have simply changed the definition of “answer.”

“‘Answer’ would appear to be anytime a person calls and hangs up after hearing a recording, or calls and gets run around the barn three times by a chatbot and has their call dumped,” he said. “That’s what they call ‘answered.’ That’s what they call ‘served.’ None of it bears any reality to what people are experiencing.” 

A call Wednesday to the Social Security Administration’s Georgesville Road field office in Columbus appeared to produce such a result. A caller was asked by a chatbot why he was calling. When he said he wanted to check his eligibility, the chatbot hung up. ...

    It's much the same as in most aspects of the Trump Administration -- lies, exaggerations, and carefully plucked statistics that misrepresent the true situation. The experts know the truth but the public doesn't know who to believe so they believe what they want to believe until reality smacks them in the face.

 

Jul 23, 2025

Getting Better And Better

      The Social Security Administration has issued a press release touting “substantial progress in service delivery outcomes resulting from focused technology enhancements and process engineering.”

Jul 7, 2025

Service Is Just Getting Better And Better!

      From a press release:

 Social Security Administration (SSA) today announced significant progress in its ongoing efforts to improve customer service while handling record transaction volumes. Key milestones include:

  • Completing over 3.1 million payments to all who were entitled under the Social Security Fairness Act (SSFA) five months ahead of schedule
  • Continuing to upgrade SSA’s telephone technology nationwide, deploying the platform to 841 field offices, representing 70 percent of field offices nationwide
  • Reducing the average speed of answer (ASA) on the 800 Number to 13 minutes, a 35 percent reduction compared to this time last year and over a 50 percent reduction compared to last year’s annual average
  • Optimizing technology on the 800 Number so that 90 percent of calls handled are now served via automated self-service options or convenient callbacks, minimizing hold times
  • Implementing a new service model in field offices that has reduced wait times about 10 percent for all customers year-over-year
  • Decreasing the initial disability claims backlog by 25 percent, from a record high of 1.2 million cases pending last summer to 950,000 cases pending today
  • Achieving a historic low of approximately 276,000 disability hearings pending, with customers experiencing wait times 60 days shorter than last summer
  • Upgrading the my Social Security online portal to provide uninterrupted, 24/7 access to customers starting mid-July …

Jun 21, 2025

The Problem Doesn’t Go Away If You Stop Talking About It

      From the Washington Post:

Social Security has stopped publicly reporting its processing times for benefits, the 1-800 number’s current call wait time and numerous other performance metrics, which customers and advocates have used to track the agency’s struggling customer service programs.
 
The agency removed a menu of live phone and claims data from its website earlier this month, according to Internet Archive records. It put up a new page this week that offers a far more limited view of the agency’s customer service performance. 

The website also now urges customers to use an online portal for services rather than calling the main phone line or visiting a field office — two options that many disabled and elderly people with limited mobility or computer skills rely on for help. The agency had previously considered cutting phone services and then scrapped those plans amid an uproar. …

Jun 11, 2025

Can The DOGE Kiddie Korps Survive Outside The Tech Hothouse?

     Over the decades it’s been my experience that people new to the Social Security world dramatically underestimate the complexity and sensitivity of the work that the Social Security Administration does. I wonder how long it will take for DOGE employees to figure this out. I doubt that their arrogance can long coexist with knowledge of just how complex Social Security is. 

     As an example of the complexity let’s imagine a recent widow calling in to ask about benefits she might be able to receive. Sounds like that would be a common sort of transaction and it is. Here’s some of the questions that should come up and there are plenty more that may come up:

  • How old are you?
  • Do you have any minor children?
  • Do you have any disabled adult children?
  • Are you working and, if so, how much are you earning?
  • How much income of any kind do you have now?
  • How much do you have in the way of resources, such as money in the bank?
  • Are you disabled?

     Depending on the answers to those questions and potentially more, the widow and members of her family may be entitled to these sorts of benefits and she and others in her family may easily be entitled to two or three of these at the same time:

  • Aged widows benefits
  • Disabled widows benefits
  • Child benefits
  • Disabled adult child benefits
  • Mothers benefits
  • SSI
  • Retirement benefits
  • Disability Insurance Benefits

      If you think that there are online systems available now or in the near future able to seamlessly help a grieving woman whose only online device is a cell phone deal with all this online you just don’t understand people, much less grieving people and you must not have dealt with what passes for AI service now.
     The DOGE people aren’t used to working in an environment including multiple legacy systems. They’re never had to cope with computer illiterates. Those benighted souls weren’t the customers they were aiming at or cared about. They’ve never had to deal with anything like Social Security’s complexity. It will take them at least a couple of years to begin to learn it and I do mean “begin.” They really need to know it in depth and that can take a decade or more. They’re not going to be around the agency anywhere near that long.

Jun 9, 2025

It Was Possible!

      Heather Schewedel writes for Slate on what it’s like to correct a mistake in the date that Social Security has down for your birthday. Not fun.

Jun 1, 2025

This Burden Falls Heavily On Trump Voters

      From the Center on Budget and Policy Priorities:

The Trump Administration and DOGE have implemented new phone service restrictions that the Social Security Administration (SSA) estimates will require people to make over 1.93 million additional trips to understaffed Social Security field offices each year. Even without any traffic, these additional trips will lead to over a million hours wasted on unnecessary travel each year.

Nationally, assuming no traffic, half of all seniors must drive at least 33 minutes for a field office visit, and nearly a quarter of seniors (13.5 million) live more than an hour’s drive roundtrip from their nearest field office.


 ...

Appendix: State Fact Sheets


May 31, 2025

Waiting In Schenectady

    People are waiting for service in Schenectady but, in truth, they're waiting everywhere.

May 30, 2025

Improving Service Easy For A Man Who Has Run A Much Bigger Organization

      From Federal News Network:

The new head of the Social Security Administration is looking to get call wait times down to “single digits,” as part of this strategy to make the agency a “digital-first organization.”

An SSA official told Federal News Network that the agency’s monthly average call wait time dropped from 30 minutes in January to just about 12 minutes in May, when including callers who were given a “callback” option and didn’t have to remain on hold.

SSA Commissioner Frank Bisignano told employees in an all-hands meeting on Thursday that was agency’s “best performance” since it started tracking these metrics. But said he plans to cut call wait times to a fraction of that using artificial intelligence tools.

“We’re going to get that thing down to single digits,” he said.

Bisignano, a former Wall Street executive who led a financial tech company before joining the Trump administration, told employees he was “using AI before it was AI,” and oversaw financial organizations that processed a higher volume of payments than SSA does.

“Much bigger orgs, much bigger problems — but not as important. Can you see the difference? Here we do $1.5 trillion a year. In my last job, we did $2.5 trillion a day. This is more important than that, though,” he said. …

Apr 27, 2025

Less Is More?

      From the Washington Post:

Democrats, after weeks of struggling to find a message that resonates with ordinary Americans while President Donald Trump dominates the news, are beginning to settle on one: the allegation that Trump and his allies are crippling Social Security. …

“For much of the country, Washington might as well be Mars for all the connection it has to them,” Sen. Ron Wyden (Oregon), the top Democrat on the committee that oversees Social Security, said in an interview. “But Social Security is something where there is connective tissue between the government and the people.” …

Michael Astrue, who led the Social Security Administration under Presidents George W. Bush and Barack Obama — and says he voted for Trump — sharply criticized cuts to the agency by Elon Musk’s U.S. DOGE Service, which stands for Department of Government Efficiency.
“I think you have a group of very immature people coming out of Silicon Valley bro culture, and they have decided federal agencies are filled with bad people doing bad things, and if you go in and hack away, and you don’t have to know what you are doing, you can improve it because less is more,” Astrue said. …

The White House has shown uncharacteristic concern that the Democratic message on Social Security could resonate. The president has made clear to top aides that he does not like seeing the agency in the news so often and so negatively, one senior Social Security official said, speaking on the condition of anonymity to talk about a sensitive issue. …

Apr 22, 2025

Is Social Security In Compliance With This?

 42 U.S.C. §405(t) In any case in which an individual visits a field office of the Social Security Administration and represents during the visit to an officer or employee of the Social Security Administration in the office that the individual’s visit is occasioned by—

(1) the receipt of a notice from the Social Security Administration indicating a time limit for response by the individual, or

(2) the theft, loss, or nonreceipt of a benefit payment under this title,

the Commissioner of Social Security shall ensure that the individual is granted a face-to-face interview at the office with an officer or employee of the Social Security Administration before the close of business on the day of the visit.

Apr 9, 2025

What Are You Supposed To Do?

      A piece in the Los Angeles Times lays out the situation. Social Security can’t answer its phones. They won’t see you if you show up at the office. Their online systems are a shambles. What are you supposed to do?

Apr 4, 2025

Does This Register With Republican Politicians From Rural Areas?


     From The Administrative Burden Experienced by U.S. Rural Residents Accessing Social Security Administration Benefit Programs in 2024 by Debra L. Brucker, Stacia Bach, Megan Henly, Andrew Houtenville and Kelly Nye-Lengerman

Abstract: This project used a community-engaged qualitative research approach to address the following research aims: 1) examine information- and service-related barriers that rural persons with disabilities, family members of persons with disabilities, and older adults face in accessing information about and services related to U.S. Social Security Administration (SSA) benefit programs, and 2) solicit recommendations for community-level and SSA-level actions that could improve rural resident access to information and services. ... Conducted in 2024 in the State of New Hampshire, the research team first engaged with twelve individuals who had lived experience of disability and/or were older adults (age 62+) to jointly develop focus group questions and recruitment strategies. The research team then held in-person and virtual focus groups and interviews with 40 rural residents to address the research aims noted above. The qualitative analysis revealed that rural residents, particularly those attempting to access or receiving disability benefits, experienced high levels of administrative burden. Persons with stronger social networks were better able to overcome these barriers to services. Regardless of type of benefit receipt, people very strongly preferred having access to an SSA field office in person instead of communicating with SSA by e-mail, mail, or phone. Most rural residents did not prefer using technology to communicate with SSA as many had limited access to and knowledge about technology.  ...