Telework Thread

     I'm tired of deleting comments from readers who try to post their views about telework in response to every post I make, whether telework is relevant to what I posted or not. So, here is a post about telework. I don't have anything to say about it. Unlike most of my readers I don't have strong feelings about it. I just want to let readers speak their minds about telework. Have at it. Make endless, tedious, pointless comments if you want and let the comments on the other posts be about those posts.

Yesterday's Hearing

     The hearing yesterday before the Labor-HHS Subcommittee of the House Appropriations Committee went about as I expected but there were interesting details.

Robert Aderholt, Subcommittee Chair

    Robert Aderholt, the Chair of the Subcommittee, spoke first. He said he was happy that Commissioner O'Malley had already come to his office to discuss the agency's appropriation. He said that less than half of agency heads did this, which I find surprising. He also said that this was the first House Appropriations Committee hearing on Social Security in a decade. I knew it had been a long time but that's even more than I imagined. Note to future Commissioners, including Acting Commissioners: Meet with Appropriations Committee members on as regular a basis as you can.

    Aderholt went quickly into Republican talking points which basically amount to pressure to force an end to telework and a demand that the agency manage its way out of its service delivery problems. In particular, he didn't like the amount of overtime at Social Security and thought that it was being abused by employees. Maybe there are problems with overtime but if it there are, it's just the normal sort of management issue that you find at any large entity. It's hardly responsible for any work backlogs, nor is telework. Just about every entity employing white collar employees allows telework. If you don't allow it, you have a hard time holding onto your employees or hiring new ones.

    The other Subcommittee members divided along party lines in predictable and somewhat depressing ways. My limited experience with Congressional hearings in past decades was that they were nowhere near as partisan as this.

     There were many questions along the lines of “Can’t you use AI so you can give better service inexpensively?” The Commissioner’s answer was basically “We hardly have the money to maintain the systems we already have so we can’t possibly afford new AI contracts.”

    It grated on me that Commissioner O'Malley kept saying he had "turned around" Social Security. He's a politician so you expect some hyperbole but saying that the agency has been "turned around" is over the top. O'Malley has done a good job in the short time frame he's had but actually "turning around" the agency was impossible without more time and more money.

    In the end, I hope I'm wrong but I would be surprised to see any additional money for Social Security coming out of this Subcommittee.

    Republicans will get a chance to see whether a Trump appointee as Commissioner can manage the agency out of its service delivery problems. I don't have high hopes of anyone even being nominated for the position for many months, if not years, into the future. Given the quality of the man Trump appointed in his first term in office, I'm not expecting a transformational leader.

Not Good News For Those Who Love Telework

 

    From WISH-TV:

A former Social Security Administration employee has been charged with one count of wire fraud after officials say he defrauded the organization for over three years. …

According to court documents, Christopher Markham, 40, had been employed by the administration and assigned to an office in Anderson. 

Between February 2019, and June 2022, documents say Markham “made it appear” he was teleworking his full-time job for the SSA during regular workdays. But instead, he was working as a home inspector for his own company, Markham Inspection Services. 

Markham continued to collect his full federal salary and benefits from the SSA at the time, attorneys said.

The release says Markham “routinely” performed home inspections, making it appear as though he was teleworking while working for the SSA, while hiding that he was not performing administrative work by allowing his wife and mother access to his Social Security Administration computer to send emails. …

A Message From The New Commissioner To Agency Employees On Telework

From: ^Commissioner Broadcast <Commissioner.Broadcast@ssa.gov>
Sent: Tuesday, January 30, 2024 2:31 PM
Subject: Increasing Our Onsite Presence

A Message to All SSA Employees

Subject:  Increasing Our Onsite Presence 

Every morning for the last 32 days, I’ve been going to work at headquarters or catching pre-dawn flights to Social Security Regions across our country. 

I do this to hear from — and learn from — as many of you as possible, as soon as possible, about what’s really going on.

And while the best ideas for improving our operations always come from those on the frontlines, some decisions must ultimately fall to the Commissioner.

So, let’s acknowledge this truth:

The Covid pandemic and shutdown changed the nature of work. There is no private sector company or public agency in the world which has since found the perfect balance between onsite presence and telework.

But because I understand any new adjustments to our telework policies will affect you personally, I wanted to give you as much advance notice as possible so you can make adjustments in your own balance between work and life.

After much listening and deep consideration of currently available evidence, I have decided that the following policies will be effective across the Social Security Administration beginning April 7, 2024.

Here’s WHAT’S NOT changing:

• Field Offices will remain open to the public five days a week.
• Employees in field offices, teleservice centers, and program service centers (including the Office of Central Operations) will continue their current balance of onsite presence and telework. 
• Employees in hearing offices, hearing centers, and case assistance centers will continue their current balance of onsite presence and telework. ALJ hearings will continue to be held five days a week by teleconference, videoconference, or in-person, at the option of claimants and their representatives.
• Employees in the Office of Appellate Operations and the Office of Quality Review will continue their current balance of onsite days and telework.
• Employees with nonportable workloads and those ineligible for telework will continue their onsite presence.

Here’s WHAT IS changing:

• In our headquarters and regional offices, we will be moving to “core collaboration days.”  We do this in order to better serve the American people, to better support our new trainees, and to better support and train our frontline workers in their mission.

Therefore:

• I will be present onsite at the Baltimore Headquarters (or in regional or area offices) five days a week.
• The Commissioner’s Office will be onsite four days a week with one day of telework optional.
• Because servant leaders make themselves present and accountable to the people they lead, Deputy Commissioners, employees in headquarters components, regional offices, and area director offices will increase their onsite presence to three days per week with two days of telework optional.
• Employees in the Office of the Chief Information Officer (OCIO) will increase their onsite presence to two days per week — with greater presence for top level executives at the discretion of the CIO.

Our return to a greater onsite presence not only gives us more opportunity for collaboration, engagement, and innovation, but it also brings us into alignment with other federal agencies across government, who have been increasing their own onsite presence.

Conclusion:

In the coming days, you will receive more information from your managers about logistics like signing up for a transit subsidy, updating your parking badge, making your desk arrangements, and more.  Facilities will also be working to expand cafeteria and onsite food options on core collaboration days.

As we improve the quality of our data to measure our effectiveness across the complex components of the Agency, we will continue to adjust in order to reach the best possible balance within individual units. These decisions will honor both the letter and the spirit of our Union agreements. And these decisions will be based on the mission of SSA using the best available evidence, not fear.

Our mission is the security of the men, women, and children of our Nation.

Thank you for your dedication, and I look forward to seeing you in-person if I haven’t already.

Yours in solidarity,

Martin O’Malley

Commissioner

More In-Office Work For Some Managers

    From Federal Times:

The Social Security Administration announced Monday that the agencies’ managerial corps will be required to work in-person four times per two-week pay period, starting in the coming months.

A spokesperson confirmed the announcement applies only to senior executives effective Oct. 2 and managers and supervisors with a headquarters duty station on Nov. 6. The agency did not elaborate on why that decision was made. ...

OPM Memo On Telework

     From Government Executive:

The Office of Personnel Management on Tuesday announced that it will end the use of maximum telework as part of the federal government’s operating status next month, following President Biden’s planned expiration of the COVID-19 public health emergency.

The public health emergency is set to expire on May 11. In a memo to agency heads Tuesday, OPM Director Kiran Ahuja announced that as a result, the federal government’s HR agency will no longer recommend that agencies remain “open with maximum telework flexibilities” as part of a governmentwide operating status. ...

Ahuja stressed that although OPM’s recommendation for maximum telework was ending, agencies should still balance the Office of Management and Budget’s call for “substantially increased meaningful in-person work at federal agencies” with the benefits associated with continued use of workplace flexibilities, including increased productivity, employee engagement and recruitment and retention of workers.

 “OMB’s memorandum informed agencies of an expectation to increase meaningful in-person work while still using flexible operational policies,” she wrote. “Agencies should continue to strategically use telework and remote work policies in support of their workforce plans moving forward while capitalizing on the benefits of meaningful in-person work.” ...

[T]he memo did not assuage the concerns of House Oversight and Accountability Committee Chairman James Comer, R-Ky., who compared the memo to a decades-long policy on LGBTQ+ Americans serving in the military. ...

    Cut the endless comments on the merits of telework. Don't you guys get tired?

Union Negotiations Start On Monday

     Joe Davidson at the Washington Post reports that negotiations between the Social Security Administration and its largest employee union, the American Federation of Government Employees (AFGE), are scheduled to begin on Monday. According to the Post:

... At Social Security, labor relations still are hung over from the anti-union days of the Trump administration. President Donald Trump used executive orders to sharply weaken the ability of unions to bargain with agencies, including through the unilateral imposition of contract provisions. Union leaders say current Social Security leaders don’t want to give up that authority.

A key example is telework, which Republicans claim there is too much of in the federal workforce. Restrictive telework policies were implemented under Trump and the agency now “doesn’t want to give up its power,” [Rich] Couture [of the AFGE] said in a telephone interview. “It doesn’t want to give up its discretion.”

He added, “they won’t guarantee a telework program or telework levels. They won’t negotiate with us over telework, despite at one point promising to do so. That’s a huge issue that they have shown zero actual interest in fixing with us.”

Another key issue is the “very dire situation in terms of service delivery and how much it’s deteriorated in the last couple of years …” Couture said, “stemming from overwhelming workloads, low employee morale … a lack of competitive pay and benefits.” ...

Telework Debated

     From Government Executive:

Officials from the Biden administration on Thursday defended federal agencies’ approach to workplace flexibilities like telework and remote work from skeptical Republicans, who have grown more stridently against the concept of hybrid work environments in recent months.

In testimony before the House Oversight Committee’s subcommittee on government operations, Office of Personnel Management Director Kiran Ahuja said flexibilities like telework and remote work, where possible, are central to the administration’s effort to revitalize the federal workforce and improve agency efficiency. 

“One lesson we have learned throughout the pandemic is that workplace flexibilities, such as telework and hybrid work schedules, can promote resilience of federal government operations in the face of disruptions, enhance productivity, and improve employee morale,” she said. “During this time, we have seen the private-sector labor market—and what workers expect from their jobs—change quickly. Private-sector employers have had to quickly learn how to respond to employee needs. Federal employers must do the same to attract and retain talent in this tight labor market.”

But Republicans on the committee criticized the idea of providing additional “perks” to “bureaucrats,” and blamed teleworking workers for service backlogs at agencies like the IRS, OPM and the Social Security Administration. ...

 

House Appropriations Releases Report On Bill To Fund SSA

     The full House Appropriations Committee has approved its version of the appropriations bill covering the Social Security Administration. There were no amendments affecting Social Security. The report that accompanies such bills has been released. These reports typically contain precatory language that agencies generally try to follow even if they are not legally required to do so. Here's some excerpts that affect Social Security (beginning at page 310):

• ... Within the total recommended increase, the Committee expects SSA to direct not less than $630,000,000 for field offices, teleservice centers, and program service centers, and $190,000,000 to replace losses and build capacity at the State Disability Determination Services (DDS) agencies that make disability determinations for SSA.
• In addition, within the recommended funding level, the Committee provides $89,500,000 for SSA to mail paper statements to all contributors aged 25 and older not yet receiving benefits ...
• Hearings.—The Committee continues to consider the Final Rule ‘‘Hearings Held by Administrative Appeals Judges of the Appeals Council’’ (85 Fed. Reg. 73138, December 16, 2020) to be an unjustified erosion of due process for individuals who are appealing a denial of Social Security or SSI benefits. As part of a beneficiary’s right to an impartial appeal process, an on the record hearing, conducted by an impartial judge with decisional independence, must be conducted in accordance with the Administrative Procedure Act to ensure due process, without agency interference, or political bias. Replacing this appeals step and the role of independent administrative law judges (ALJs) with SSA employees jeopardizes the independence of the process. In light of the harm that would be caused by this policy change, the Committee strongly urges SSA not to exercise this authority. ...
• The Committee requests SSA submit to the Committee within 90 days of enactment of this Act a plan for reducing the initial and reconsideration claims backlogs, and continue to submit to the Committee quarterly reports on disability hearings backlogs until SSA has eliminated the hearings backlog and achieved its monthly average processing time goal. The Committee urges the Commissioner to prioritize the hiring of additional staff at the DDS agencies to determine initial claims and reconsideration appeals, as well as ALJs and requisite staff to adjudicate backlogged hearings claims. ...
• The Committee remains concerned about the time it takes SSA to effectuate favorable SSI and/or SSDI disability determinations and requests a briefing on the issue withing 30 days of receiving the report on Disability Determinations as requested in House Report 117–96. ...
• The Committee directs SSA to submit a report to the Committee within 180 days of enactment of this Act exploring the feasibility of using employee incentives, including an agency student loan repayment program, to improve recruitment and retention for qualified candidates across the agency. ...
• The Committee recognizes the essential role that field offices play in the public’s ability to access SSA benefits and services and strongly encourages the Commissioner to take every action possible to maintain operations at existing field offices. ...
• The Committee understands that the Office of Hearings Operations (OHO) relies on legal assistants to conduct a broad range of work supporting hearings and reviewing work of its administrative law judges, and urges SSA to examine the position descriptions of legal assistants, pay and actual work conducted, to ensure that job classifications and compensation are commensurate with current duties. ...
• The Committee believes that quality representation in matters with SSA assists claimants and beneficiaries, and can also help SSA work more accurately and efficiently. The Committee appreciates that the Commissioner is raising the cap on fees payable via fee agreement, and encourages the Commissioner to index the cap to account for inflation in future years. ...
• The Committee reiterates its support for well-managed telework programs in the Federal workplace and understands that SSA is in the process of evaluating how telework affects service delivery during the reentry evaluation period of March 30 through September 30, 2022. Within 90 days of enactment of this Act, the Committee requests a briefing on how the results of that evaluation will be used to measure and monitor the impact of telework on customer satisfaction, service availability including continuity of operations, workloads management, employee experience, stewardship, and environmental considerations. ...

    Note that we are a long, long way from having a final bill. The Senate has to act. The filibuster in the Senate gives the minority a veto over appropriations bills. The House of Representatives may be in Republican hands by the time there is final action.

Contractor Problems Contributing To Social Security Phone Issues

    Social Security's telephone systems have been down this week. It's been essentially impossible to call in. I don't  get the impression that the agency is all that concerned about this. They haven't even put out a press release. Maybe by this point the difference between nearly impossible and impossible have become so slight that it hardly matters to them any more.

    There's an employee union podcast on reopening at Social Security, specifically at the teleservice centers, which says that there are MAJOR technical problems with new telecommunications contractors which are significantly affecting agency telephone service. There's a fair amount of whining on the podcast that would appeal only to union members but mixed in is real info on the agency's telephone problems. Talk about strategies to make sure agency employees can work in their pajamas everyday, forever, isn't going to win the union many friends nor are many likely to buy into the notion that Covid will still be a dire public health threat by late this month when agency employees start returning -- part-time -- to their offices. However, my point in posting this is the information in the podcast about the serious technical problems.

    Note that no matter how bad the contractor problems may be, Social Security lacks the manpower to answer its phones anyway!

Heavy Telework Usage At Social Security Compared To Other Agencies With Predictable Results

     From a recent report by the Government Accountability Office GAO:

 

Click on image to view full size

... The Social Security Administration (SSA), for example, reported that it faced challenges transitioning the work of its call center operators to a telework environment. According to SSA, nearly 4,000 of its customer call center agents did not telework prior to the COVID-19 pandemic. SSA explained that it was in the initial stages of replacing its telephone infrastructure at the onset of the pandemic and the transition to maximum telework required the agency to re-engineer the way it used current technology to provide all customer call center agents the ability to answer calls until its new agency-wide telephone system could be installed. When SSA transitioned to maximum telework in March 2020, the agency said it had enough equipment for only about one-third of these agents to perform their duties while teleworking.

SSA officials told us that call center agents without remote equipment were placed on administrative leave or weather and safety leave. Additionally, it took a couple of weeks for the agency to provide the customer call center agents on leave with the essential equipment that allowed them to telework. However, SSA officials reported that internet connectivity issues created challenges for employees receiving calls on its 800-customer service number. As a result, SSA operated with a limited number of employees available to respond to the 800 number calls from the public. This resulted in longer-than-normal call-wait times. SSA officials said that by June 2020, they had equipped employees with necessary technology to answer the increasing number of calls while teleworking.

SSA’s Office of the Inspector General reported that only 27 percent of teleservice center employees were answering calls on the national 800-number in mid-March of 2020. As of October 2020, according to the report, nearly all call center employees were answering calls, with approximately 1 percent on weather and safety leave who were unable to answer calls remotely due to internet connectivity issues. The report also stated that while SSA reduced the amount of callers receiving a busy message, this was partially enabled by reducing hours for the national 800-number. ...

GAO Report On Telework Security

      The Government Accountability Office (GAO) has issued a report on telework security at several agencies, including Social Security. The report is short on specifics, probably to avoid pointing out areas to attack, but Social Security comes in for mild criticism. I can’t tell whether it’s quibbles over the dotting of i’s and crossing of t’s or whether there have been substantive dangers.

Lots Of Interesting Language In Draft House Appropriations Committee Report

      The draft House Appropriations Committee report on the Labor-HHS Appropriations Bill, which includes administrative funding for the Social Security Administration, is out. This hasn't been voted on even in committee, much less on the floor of the House of Representatives or the Senate. The report contains language showing appropriation amounts, which, if adopted, would be mandatory but it also contains a good deal of what we may call recommendations. Agencies aren't under a legal obligation to act on those recommendations but they always have to pay attention to them and often act on them. There is more of this sort of language than I can ever recall seeing for Social Security. Here are some excerpts from this draft (emphasis added): 

... LIMITATION ON ADMINISTRATIVE EXPENSES 

Appropriation, fiscal year 2022      $11,219,945,000 

Budget request, fiscal year 2022    12,341,896,000 

Committee Recommendation        12,219,945,000 

Change from enacted level         +1,000,000,000 

Change from budget request       -121,951,000 ...

The Committee provides an increase of not less than $650,000,000 to support frontline operations in field offices, teleservice centers, and program service centers. In addition, the recommendation includes the increase requested in the budget to replace losses and build capacity at the State Dis-ability Determination Services (DDS) agencies that make disability determinations for SSA.Within the recommended funding level, the Committee provides $89,500,000 for SSA to mail paper statements to all contributors aged 25 and older not yet receiving benefits ...

 The Committee considers the Final Rule ‘‘Hearings Held by Administrative Appeals Judges of the Appeals Council’’ (85 Fed. Reg. 73138, December 16, 2020) to be an unjustified erosion of due process for individuals who are appealing a denial of Social Security or SSI benefits. ...In light of the harm that would be caused by this policy change, the Committee strongly urges SSA not to exercise this authority ...

The Committee continues to be deeply concerned about the impact of Presidential Executive Order 13843 (July 10, 2018) on the judicial independence of adminstrative law judges (ALJs). The Order eliminates the competitive hiring process for ALJs and has the potential impact of converting independent adjudicators to political appointees, undermining long-standing principles of fair and unbiased consideration of matters of vital importance to the American people. ALJs must be independent decision-makers and it is the Committee’s expectation that SSA maintain the highest standards for appointment of ALJs. ...

The Committee recognizes that the pandemic disrupted progress SSA made with its initial disability claims backlog, and remains concerned about the adverse impacts disability claim hearings backlogs have on an individual’s ability to access their Social Security benefits. Accordingly, the Committee urges the Commissioner to prioritize the hiring of additional administrative law judges and requisite staff to adjudicate backlogged claims. In addition, the Committee directs the Commissioner to continue to prioritize efforts to reduce wait time disparities across the country by directing resources and workload assistance, as necessary, and to provide the Committee annual reports on efforts to reduce the hearing backlog for Hearing Offices in the bottom twenty of national ranking by average processing time. ...

The Committee is concerned about the time it takes SSA to effectuate favorable SSI and/or SSDI disability determinations and directs SSA to submit a report to the Committee within 180 days of enactment of this Act, on SSA’s procedures for paying past-due and ongoing benefits after a claimant has been found disabled.  ... 

The Committee believes that quality representation in matters with SSA assists claimants and beneficiaries, and can also help SSA work more accurately and efficiently. The Committee continues to support direct payment of fees to representatives, encourages the Commissioner to raise and index the cap on fees payable via fee agreement, and requests that the Commissioner add a Performance Measure on timely and accurate payment of representative fees to the Fiscal Year 2022 and subsequent Annual Performance Plans. ...

The Committee reiterates its support for well-managed telework programs in the Federal workplace, which have demonstrated benefits for human capital as well as continuity of operations. The Committee expects SSA to implement telework policies that support these goals while also strengthening service to the American public, including in-person service in community-based field offices. The Committee directs SSA to submit a report within 90 days of enactment of this Act detailing the agency’s telework policies and identifying any positions for which telework has not been provided or has been reduced from pre-October 2019 levels,along with the reasons for any telework reductions. ...

The Committee understands that during the COVID–19 pandemic, SSA is providing claimants with the option of a video hearing, a telephone hearing, or a postponement if the individual would prefer to wait until an in-person hearing is available. The Committee expects that once the COVID–19 pandemic ends, SSA will resume in-person hearings.

We Need Social Security Employees Back In Their Offices

      You can read many comments to this blog asserting that Social Security employees have been just as productive working from home as they were in the office. Some even assert they're more productive. This could be true of some components of the agency but I think it needs to be made clear that this is emphatically not the case when it comes to the agency's field offices and its payment centers where claims for Title II benefits are processed. 

     To assess how well these components have fared with employees mostly working from home you have to look first at workload. Workloads are down considerably. SSI claims, which are taken and implemented by the field offices, were down 29% for the time period July 2020 to April 2021. For that same time period, Title II disability claims, which are taken by the field offices and implemented at the payment centers, were down 17%. Yes, retirement claims haven't been down, but come on, we all know those take little time to process. It's the disability claims that take all the time. Despite this major downturn in workload, backlogs have soared at the field offices and payment centers. 

     The explanation given by some posting comments on this board for the soaring backlogs is that they can't get the work done because they normally get a lot of work done using overtime and there's been little overtime this fiscal year. While a lack of overtime certainly isn't helping, it doesn't explain the soaring backlogs. Total workyears, including overtime, for Social Security itself (not including the Disability Determination Services) were down from 64,056 in FY 2019 to 61,553 in FY 2020 and to 60,905 in FY 2021. That's a very significant 5% decline in workyears from FY 2019 to FY 2021. However, remember that workloads for the field offices and payment centers declined significantly over this time period. You should also know that the agency has been able to shift overtime hours from hearing offices to other components as hearing office backlogs have declined.

     Social Security employees and their unions can give whatever explanations they want but I'm on the receiving end of the agency's services. It's obvious to me that field office and payment center backlogs have soared during the pandemic even though workloads are down. I can't think of any rational explanation other than lower productivity caused by most employees being on 100% telework. 

     I'm not interested in hearing: 

• What about ventilation?
• What about variants?
• Telework is the future.
• Social Security can cut the office space it rents if employees can all work from home forever.
• Commuting is dangerous and difficult.
• Andrew Saul is a jerk.
• Lots of employees are going to quit if they're forced to return to the office.

     Enough already! The work isn't getting done. The current situation isn't sustainable. Allow employees some telework but Social Security employees need to get vaccinated and to get back to the office.

Budget Projections

       Some excerpts from Social Security's budget projections (bolded) with my comments:

     "The Budget would increase staffing for frontline operations including State DDSs by over 6 percent." -- You say that as if frontline staffing is your real priority but if the agency gets what's proposed, its funding goes up by almost 10% but staffing only increases by 6%.

      "Over $2.7 billion for current staff, additional hiring, and other expenses for the State DDSs to make our disability determinations. This amount includes funding for 1,300 additional employees we are hiring in FY2021, an increase of about 10 percent." -- OK, so DDS staffing goes up 10%, which corresponds with the 10% increase in the budget. However, "frontline staffing" which includes DDS only goes up 6%. If I'm doing the math correctly, this means that "frontline staffing" apart from DDS goes up by a lot less than 6%. 

     "More than $2.1 billion for IT services funding to help us maintain and continue modernizing our large IT infrastructure, as well as increase our digital and automated services." -- The FY 2021 IT number was $1.9 billion so the projection is for an 11% increase which is a bit above the approximately 10% overall budgetary increase. However, contrast this with the 6% increase in frontline staffing and you get an idea of management priorities.

     Overtime:

• FY 2020 (actual) 1801 FTEs 
• FY 2021 (projected) 1,155 FTEs 
• FY 2022 (projected) 1,800 FTEs

 -- They expect to get a nearly 10% increase in funding but overtime will be slightly less in FY 2022 than in FY 2020. How do they expect to work off the backlogs at their field offices and payment centers? As we'll see below, the answer, at least for the payment centers, is that they don't expect to work off the backlogs.

      Disability claims receipts:

• FY 2020 (actual) 2,213
• FY 2021 (projected) 2,491
• FY 2022 (projected) 3,111

-- I don't understand the FY 2021 number. There have been far fewer disability claims filed in the current fiscal year than the last so why are they saying it's up? Anyway, they're projecting a 25% increase in disability claims in the next fiscal year. That's as good a guess as any but nobody knows. It could easily be a good deal more or less than that.

     National 800 number: Average speed of answer projected to go down from 15 minutes to 12 minutes. -- That still sucks

     Office of Hearings Operations Production per Workyear: 

• FY 2020 (actual) 93
• FY 2021 (projected) 80
• FY 2022 (projected) 103

-- I don't know what these numbers mean but if the are meaningful, they're saying that productivity at the hearing offices has taken a major hit during the pandemic but will soar in the next fiscal year. If these numbers mean anything, OHO employees should knock off the talk about how they've been just as productive working from home. Also, it would be nice if we had productivity numbers for other agency components.

     "We plan to hire ALJs by the end of FY 2022 to ensure we have adequate resources in our hearings operations." -- I think you may need them sooner but I'm glad you're planning for this. I hope you haven't forgotten that you need additional staff to go with those ALJs. Also, remember it takes time to hire and train people.

     "In FY 2022, we plan to reduce the PC backlog from 4.2 million actions to 4.14 million actions." -- That's almost no improvement in the backlog. Sounds like the payment centers aren't your priority.

     In FY 2022 the agency expects to " Begin nationwide rollout of the modern HACPS that increases the accuracy and efficiency of disability case processing for our hearings offices and Appeals Council." -- What is HACP? How does it increase accuracy and efficiency?

Service Delivery During And After The Pandemic

      From the New York Times:

When the pandemic struck last year, the Social Security Administration shut down its national network of more than 1,200 offices as it scrambled to protect the public and its employees from the coronavirus. ...

The agency is slowly bringing back workers in accordance with safety guidelines established by the federal government.

But operations are not likely to look the same as they did prepandemic, and a segment of S.S.A. workers may continue working remotely, a significant shift for the agency, which paid benefits to 69 million Americans in 2019. ...

Social Security’s consideration of a larger role for telework is a sharp departure from its stance in November 2019, when it ended a work-from-home pilot program. ...

There has been a sharp drop in applications for S.S.I., and for disability insurance. ...

While a great deal of routine Social Security business is now transacted via its website, field office staff provide in-person assistance on complex matters, in particular on applications for disability insurance and S.S.I., says Manasi Deshpande, an assistant professor of economics at the University of Chicago.

“Especially for people with lower socioeconomic status, being able to get in-person information and assistance with the application is critical to their decision to apply,” Dr. Deshpande said. “Without it, they just don’t apply.” ...

In the 10-year period Dr. Deshpande studied, Social Security closed 118 field offices, a cost-cutting move. She estimated that during that period, a total of 786,000 applicants for disability insurance and S.S.I. were discouraged from applying.

The impact of closing all field offices during the pandemic has been far greater, Dr. Deshpande said. “You’d probably need to multiply the estimates from the paper by a few times to see the effect of closing all the offices,” she said. “The 10 percent decline we measured took place with neighboring offices absorbing some of the applicants. It’s likely a much larger effect with all the field offices closed.” ...

Agency data shows a 29 percent decline in S.S.I. awards from July 2020 to April 2021 compared with the same period a year earlier, and disability awards are down 17 percent over that period. Taken together, up to 330,000 people will miss out on these benefits over a one-year period, according to an analysis of agency data by David Weaver, a former associate commissioner in Social Security’s Office of Research, Demonstration and Employment Support. ...

Social Security has a $1.5 billion budget for “program integrity,” but Congress limits that spending to reviews of disability awards that are aimed at removing people from the benefit rolls.

“A more common sense definition of program integrity would include the idea of making sure that people who are eligible for benefits are receiving them,” Mr. Weaver said. ...

Saul On Telework

From: ^Commissioner Broadcast <Commissioner.Broadcast@ssa.gov>

Sent: Friday, May 28, 2021 1:30 PM

A Message to All SSA Employees

Subject:  Update on Telework

I want to begin to talk with you about the future of our operations post-pandemic.  First, let me make clear that this is a separate conversation from our current work during the pandemic.  For now, we continue to operate under our COVID-19 Workplace Safety Plan including maximum telework and office capacity limits.

Agencies across government have gained real-time telework experience since March 2020.  The pandemic forced us to implement new ways of doing business, which accelerated some positive changes and highlighted areas where we need to make additional improvements.  We have done a great job under difficult circumstances ensuring our key services continue.  Still, there are areas where we are falling behind.

Part of the reason for service degradation could be inefficiency in business processes due to the temporary but necessary changes we made during the pandemic.  For example, requiring the public to mail in important documents like drivers’ licenses for a Social Security card is not sustainable, but iSSNRC and video and express appointments will help address that workload.  We also know that not all work is portable and some members of the public, in particular our vulnerable populations, are best served in person.

The pandemic provides us a unique opportunity to build a new normal that improves public service.  A part of that opportunity is to reconsider how we use telework.  As a result, I have asked each component’s Deputy Commissioner (DC) to reassess telework opportunities within your components considering all we have learned during the last year. Generally, we expect to increase telework opportunities from our pre-pandemic levels. We will also be seeking input from the unions and meeting any applicable labor obligations.

Public service must remain the key driver, but issues like employee retention, recruitment, morale, space savings, continuity of government operations, and the environment will also inform our decisions.  Additionally, we are participating in a government-wide initiative about the future of work, which will guide our decisions including when more employees will return to the office.

We will continue to follow the Administration’s science-driven lead on operating during the pandemic, and I will continue to share new information with you as we receive it.  At the same time, we must plan for how the agency can best perform in the future.

I appreciate that telework is important to you and for your ability to plan in your personal lives so I wanted to take a moment to let you know we are working on it. Thanks again for all you are doing to be sure we take care of the people who depend on us.

Andrew Saul

Commissioner