From: ^Human Resources Internal
Communications <Human.Resources.Internal.Communications@ssa.gov>
Sent: Monday, September 27, 2021 7:20 AM
To: ^Human Resources Internal Communications <Human.Resources.Internal.Communications@ssa.gov>
Subject: COVID-19 Vaccination Mandate
MESSAGE
TO ALL SSA EMPLOYEES:
In
accordance with the President’s Executive Order on Requiring
Coronavirus Disease 2019 Vaccination for Federal Employees, all employees must
be fully vaccinated (i.e., receive a
single dose vaccine or the second shot of a two-dose vaccine, excluding booster
shots) by November 22. Employees must therefore have received their final
vaccine dose by November 8. Two of the three vaccines being administered
in the US have two-dose regimens. Therefore, employees will need to start
vaccination by the following dates in order to be fully vaccinated by the
November 22 deadline:
|
Moderna
|
Pfizer-BioNTech
|
Johnson & Johnson
|
First Shot
|
Oct. 11, 2021
|
Oct. 18, 2021
|
Nov. 8, 2021
|
Second
Shot
|
Nov. 8,
2021
|
Nov. 8,
2021
|
n/a
|
Fully
Vaccinated
|
Nov.
22, 2021
|
Nov.
22, 2021
|
Nov.
22, 2021
|
All
employees will be required to provide documented proof of vaccination (e.g., a copy of the record of immunization from a health care
provider or pharmacy, COVID-19 Vaccination Record Card, medical records
documenting the vaccination, immunization records from a public health or state
immunization information system, etc.). Employees should take steps now to
schedule a vaccination if they have not already done so or preserve their proof
of vaccination if already vaccinated. Please do not email your vaccine
documentation to your supervisor. Additional instructions will
follow concerning collection of your documentation. Employees will
receive duty time of up to 4 hours per vaccination shot (up to 8 hours total
for two-shot vaccines) rather than administrative leave to complete the
vaccination process; other policies concerning administrative leave for
vaccination reactions and to take family members for vaccination will continue
unchanged.
At
this time, we have discontinued the SSA Vaccination Attestation survey
and removed access to the survey link.
Employees
who are unable to be vaccinated for medical reasons may request a reasonable
accommodation with appropriate medical evidence including showing why they
cannot be vaccinated. Employees may request a reasonable accommodation
through the Reasonable Accommodation (RA)
Wizard, from
their supervisor via email using SSA Form 501, or orally and
supervisors will enter the request into the RA Wizard. Employees may also
request a religious accommodation from their supervisor. Supervisors must
consult with OGC concerning religious accommodation requests. Employees who
fail to comply with the vaccination requirement by the deadline or apply for
and receive an accommodation will be subject to discipline up to and including
termination.
Thank
you.